Procurement Officer

Procurement Officer
Real Estate

The Procurement Officer will develop and implement robust and effective policies, processes, procedures and systems to support the operational effectiveness of the company with regards to procurement and contracting. He/ she will provide governance, advice and guidance to colleagues engaging in procurement activity and contract management

• Assist the Cost Manager in drafting procurement guidelines and processes to effectively balance administrative burden, cost savings, and risk/ liability
• Assist the Cost Manager in drafting and managing communications for purchasing guidelines to all the relevant departments throughout the company
• Produce and maintain internal guidance documents and training on procurement
• Govern the tender opening process for all admin tenders throughout the company. Escalate to the Cost Manager for any deviations
• Maintain the list of suppliers and seek approvals for the same as per REP regulations
• Draft RFPs using the list of approved suppliers
• Issue RFPs as per the approved process
• Evaluate the tenders’ financial and technical aspects & draft the evaluation report
• Seek internal approval for evaluation report
• Provide technical inputs to draft the conditional award letter for tenders.
• Prepare the payment statements and circulate the same for internal approval
• Define and manage key supplier relationships to deliver breakthrough performance in cost, service and quality
• Develop key performance indicators for new and existing suppliers and manage the ongoing performance of key suppliers
• Maintain effective vendor/ supplier relationships through formal and informal processes and communications, to get the best deals for the organization and new vendor development
• Formulate the process and oversee execution for RFQ’s, commercial evaluations, PO award and PO administration to final delivery and PO close out
• Evaluate vendor performance on continuous basis
• In guidance with the Cost Manager, lead negotiations of business and legal terms & conditions throughout the procurement cycle
• Estimate and establish cost parameters and budgets for purchases
• Make professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data
• Review and analyze all vendors/suppliers, supply, and price options
• Develop plans for purchasing equipment, services, and supplies
• Negotiate the best deal for pricing and supply contracts
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development
• Track orders and ensure timely delivery
• Maintain updated records of purchased products, delivery information and invoices
• Prepare reports on purchases, including cost analyses
• Monitor stock levels and place orders as needed
• Coordinate with warehouse staff to ensure proper storage
• Attended shows and exhibitions to stay up to date with industry trends
• Assist ZSL in managing commercial and reputational risks in its relations with external suppliers
• Provide a strategic, efficient and flexible procurement service which will deliver optimum value for money, cost savings and best quality of service
• Perform all other duties, as assigned by Cost Manager or as per business requirements

Preferred Qualifications:
• Bachelor’s degree in business administration, management, finance, or related field preferred
• Membership to a relevant professional such as the RICS is preferable
Preferred Experience:
• Candidates with experience in the Middle East are preferred
• 5-7 years previous experience as purchasing officer, manager, or related position
Job-Specific Skills:
• Effective stakeholder management
• Good decision making
• Sourcing and vendor management
• Planning and organizing skills
• Strong organizational, problem solving, negotiation and analytical skills. Capable of leading teams and managing conflicts
• Good negotiation and networking skills
• Strong communication skills
• Excellent report writing skills
• MS-Office (MS-PowerPoint, MS-Excel and MS-Word) skills

5 - 7
Cost Manager
Bachelor’s degree in business administration, management, finance, or related field preferred • Membership to a relevant professional such as the RICS

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