Legal Secretary


Legal Secretary
Finance and Banking

Job Outputs and Responsibilities

• Schedule and organize meetings, which includes client meetings, internal meetings and conferences;
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies;
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications;
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel;
• Assist in the development of meeting plans, agendas, content and presentation materials;
• Prepare complex reports as needed, including graphics, charts, spreadsheets, etc;
• Receive all the Department Heads internal and external mail, sort and distribute to the concerned individuals;
• Organize and prepare all the necessary travelling arrangements of the Department Heads office such as visas, flight bookings and hotel accommodation;
• Dealing with all expenses related to Legal Department: efax billing, staff business / personal expenses and other invoices payment received from the suppliers for a specific programs such us KPMG and Ernst & Young.
• Handling the reimbursable process (travel tickets, hotel expenses and per diems);
• Prepare and types all documents, correspondence letters and memos in Arabic and or English when instructed or as required;
• Proactively establish and maintain highly organized filing system, correspondence and other records;
• Where appropriate apply the policies procedures rules and regulations of the Bank;
• Ensure that the overall office management reflects and displays the bank’s corporate image and values;
• Maintain confidentiality of all official matters and documents related to the job; and
• Interface with key people, i.e., management, strategic alliance partners, customers, government representatives etc;

• Minimum of 3 – 5 years similar experience in Banking or Financial Services environment;
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook, Explorer, Project);
• Excellent verbal and written communication skills (both English and Arabic) and the ability to understand and follow written and verbal instructions;
• Strong organisational skills with an ability to prioritise and screen out low priority tasks;
• Ability to work independently and in a team atmosphere;
• Excellent telephone communication skills;
• Report writing will be an added asset;
• Good interpersonal and communication skills;
• Knowledge of administrative and clerical procedures;
• Knowledge of business principles;
• Understanding of the protocol appropriate to executive support;
• Professional telephone technique and etiquette;
• Considerable use of diplomacy, discretion and judgment;
• Self-confidence and professional demeanor;
• Ability to work independently and with high degree of self-checking and direction;
• Attention to detail;
• Experience in preparation of materials for meetings and activities;
• Resourceful, dependent and ability to work proactively; and
• High-level administrative and secretarial skills and versatility in the use of office equipment and technologies.

Active
3 - 5
BAHRAIN
Manama
30-08-2018
1
Arabic(Read,Write,Speak)
English(Read,Write,Speak)
Permanent
Legal Head
-
28-11-2018
28-11-2018

To apply send your CV to infobahrain@cpbahrain.com.

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