Secretary/Administrative Assistant


Secretary/Administrative Assistant
Finance and Banking

Job Objective:
The role holder is responsible for providing efficient and quality secretarial and administrative assistance support to the Placement & Relationship Management regional heads and their respective team.

Job Outputs and Responsibilities

• Full management of executive's schedule for both external and internal sources.
• Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls.
• Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities.
• Handle highly confidential and non-routine information.
• General office management, supply ordering, mail processing and attendance recordkeeping.
• Work independently and within the Placement & Relationship Management team on special projects.
• Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans.
• Extensive management of Executive Director of Placement & Relationship Management‘s calendar, email box and contact information.
• Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
• Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management’s expense reimbursements through Oracle.
• Prepare, store, proof read and coordinate client sales documentation.
• Log client details into a customer relationship management system.
• Maintain documentation for quality audit.
• Communicate with department heads to gather or convey relevant information.
• Organise and file business correspondence and material.
• Organise and keep necessary data and visuals for key meetings.
• Co-ordinate the translation of documents to Arabic or English as required.
• Perform other administrative projects and administrative duties as required.
• Be as a backup for the other secretaries within the department of Placement & Relationship Management in case of any shortage or absences.
• Conduct other duties and special project as required.

• Diploma or degree in office management
• Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software programs, and of office machinery and equipment
• At least 2 years of office administration experience in a sales and marketing environment
• Professional telephone technique and etiquette
• Excellent communication skills both written and oral
• Self-confidence and professional demeanour
• Ability to work independently and with high degree of self-checking and direction
• Attention to detail
• Ability to prioritize and screen low value, low priority items
• Experience in preparation of materials for meetings and activities
• Resourceful, dependent and ability to work proactively
• High-level administrative and secretarial skills and versatility in the use of office equipment and technologies.

Active
2 - 5
BAHRAIN
Manama
16-08-2018
1
Arabic(Read,Write,Speak)
English(Read,Write,Speak)
Permanent
Placement & Relationship Management
-
14-11-2018
14-11-2018

To apply send your CV to infobahrain@cpbahrain.com.

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